How to Choose the Best Intranet for Your Team

In a large organization, communication is key to success. There has to be effective technology that allows internal communication and collaboration. Otherwise, there can be a dip in employee engagement, as well as the success of projects.

If you have an intranet, you may believe that you have solved this problem. In other words, you have a way to distribute communications among all of your staff, which keeps your workforce happy and able to do their jobs. But, you have to ask yourself, how old is your system and when was the last time you tested efficiency?

Intranets are great for large organizations. But this is only true if you have a modern system. Here is how you can update and choose the best intranet for your team.

Think of Your Company’s Needs

Every company is going to be different when it comes to the intranet. Indeed, you have your own needs and what you want from the system. So, you have to think about this is in advance. After all, how can you expect to find an excellent system that employees will use if you do not think about why you need it in the first place?

Therefore, before you start looking at intranets, consider your needs. Make notes and ensure you are able to communicate to someone else what your company’s needs are, as well as any goals you have. Then, you can check out Atlas communications and Clear People to see how they are able to help you fulfil your company’s goals. There is more information about the Intranet that can assist you in your decision-making. 

Consider Employee Abilities

Remember who is going to be using the intranet. We are talking about your employees. This system is only going to be able to improve communication and efficiency in a working day if people are able to use it easily. Indeed, there are going to be some businesses that find it easier to have an intranet than others. For example, if employees have an IT and technology background, they might find it easier to use an intricate system. But, if they are not as tech-savvy as others, this can mean the intranet is not used to its full potential.

Thus, it is essential that you consider the end-user. Think carefully about the abilities of your employees and whether they would benefit from a simple interface or something that is a bit more complicated. After all, the point of this type of system is to make your life easier and allow better work.

Investigate Different Styles

Know that you do not have to make your mind up straight away when it comes to the intranet. In other words, you can explore your options and make sure you select the right one. In particular, every intranet is going to have its own style. Some are going to be more appealing to you than others. Namely, you want a style that you believe is going to work for your employees.

So, it can help if you investigate the different styles through demos. There are companies that will offer you a demo of the intranet system they have, so you do not have to spend on the whole system just yet. This allows you to imagine what it is like to use it on a daily basis and whether your employees will respond when they use it.

Consider Reputation

As we have mentioned, there are going to be different intranet options out there. If you have never had one before, you might be apprehensive about taking the plunge and investing in one. So, you want to choose a provider that you trust and that you believe is going to provide you with everything you need. After all, the last thing you want is to feel like you have wasted money and for the system not to be utilized to its full potential.

As a consequence, something you should be doing is considering the reputation of the intranet provider. You want to select a company that has many years of experience and knows what they are doing. Take a look at previous customer reviews and see what people have to say. This can give you a better idea of what you can expect and give you peace of mind. Then, you know that you are getting a good intranet and that assistance is going to be there if it is needed.